Annual Parish Meeting 2022

Published: 10 March 2022

Windlesham Parish Council will be holding the Annual Parish Meeting on Wednesday 23rd March 2022 at St Anne's Church Centre, St Anne's Church, 43 Church Road, Bagshot, GU19 5EQ

Refreshments will be available at 7pm for a 7.15pm start.

All Electors of the Parish of Windlesham are welcome to attend and at the end of formal business, Andy Robertshaw, Historian, will give a light hearted and amusing talk on Filming War Horse - The Movie.

 To view the agenda and minutes of the previous meeting please use the links below:

Agenda

April 2021 Minutes 

What is an Annual Parish Meeting?

There can be, and often is, confusion between the Annual Parish Meeting and the Annual Parish Council Meeting. All Town and Parish Councils throughout England are required by law to hold an Annual Parish Meeting, which must take place between 1 March and the 1 June (inclusive). Meetings should not commence before 6pm.

What is the purpose of the Annual Parish Meeting?

The purpose of the meeting is to give the Parish Council, and other local organisations an opportunity to let local residents know what they have been doing over the past year. The meeting is also an opportunity for electors to have a say on anything they consider valuable to the people of the Parish.

What else happens at the meeting?

The meeting can also be an opportunity for local groups, clubs, societies, and other voluntary and statutory organisations to provide an exhibition and/or have representatives from the group address those present at the meeting about the work they do and what they are involved in.

Who can attend the meeting?

The Annual Parish Meeting is for all electors of the Parish. It is not a meeting of the Parish Council. Anyone is welcome to attend the meeting however, only registered electors of the parish may speak and vote during the meeting.

Will I be able to ask questions and make suggestions?

Any registered elector may ask a question of the Council which will usually be answered by the Chair, the Clerk or the Council, or a designated Councillor. An elector may also make a suggestion and comment on anything pertinent to the residents of the Parish. This will be welcomed and is the whole purpose of the meeting.

Who will chair the meeting?

The Chairman of the Council will chair the meeting. The Windlesham Annual Parish Meeting is usually convened by the Chairman of the Council however, the meeting can also be convened by any two Parish Councillors, a Councillor representing the Parish on the Borough Council, or any six local electors of the Parish.

Will Parish Councillors be at the meeting?

All Parish Councillors will be invited to attend. Councillors will also have an opportunity to raise questions and make comments if they wish. However, the purpose of the meeting is to enable the electors to find out what is going on in their parish and to have their say.

Will minutes of the meeting be taken?

Minutes of the proceedings of the Annual Parish Meeting shall be drawn up and entered in a book provided for the purpose. The minutes shall be reviewed and signed at the next Annual Parish Meeting.

How long will the meeting last?

The length of the meeting is dependent on the number of electors present, the number of questions asked and the discussion that is raised. Generally, the meeting will not last longer than two hours.

Where can I get copies of the Agenda and Minutes for the meeting?

The agenda calling the meeting is published 7 clear days before the meeting. The agendas and minutes for meetings are available for download above. If you would like to receive printed copies, contact the Parish Office.